Going from “getting it done” to “getting it done right”

12/23 Editior’s Note: Looking for more news about Mindjet and Cohuman?  Check out Conspire the new Mindjet blog for more about the visualization of information, collaborative work management, agile business and (of course) Mindjet and Cohuman.

 

Mindjet Connect + Cohuman: Vision and Action for Getting Work Done Right

The enterprise has changed. I’m not talking about compared to 10 years ago—everyone knows that. Today’s modern business is in a constant state of flux that seems to change every few months.

What works today in communications, business, and technology probably won’t work tomorrow. And the changes keep changing!

Most organizations haven’t adapted to this new reality. Teams get one shot at “getting it done.” They “succeed” and cross it off the list, even if they fail to get it done right. This rush to keep up creates organizational frustration and marginalizes the talents of your best people.  What results is sub optimal job performance and decreased job satisfaction- not a great recipe for success.

“Get it done” mentality leaves no time for collaboration.

It’s a process failure that stems from rigid embedded business practices, lack of accountability to business drivers, and lack of alignment between individual action and organizational goals.

Technologies that try to aid collaboration haven’t been adaptable to teams that need to create a new vision. A complete, out-of-the-box collaboration infrastructure was unheard of…until now.

Connect your team’s vision to action.

Today, we launched the latest release of Mindjet Connect, that includes a new feature: the first integration of Mindjet Connect with Cohuman, our new social task management solution.

Now you can pair Mindjet’s creative visualizations, content management, and collaboration with Cohuman’s project coordination and progress tracking capabilities—it provides a seamless work management system from initial vision to final action.

Where’s the new stuff?

In Mindjet Connect’s mapping view, you’ll notice a new button in the Tools section called “Send to Cohuman.” With a single click, important tasks can now be exported and tracked inside Cohuman.

Send to Cohuman button in Mindjet Connect
Here’s how.  Just as before, you can still use Mindjet Connect for initial project preparation—from brainstorming, to organizing, to planning—but, if you export those tasks, along with due dates and % completions, Cohuman will delegate, coordinate, and track them all the way through to completion.

But that’s not all.

The export feature also lets you determine where you want these tasks to reside in Cohuman— in an existing project, a new project you can name during the export, or to your personal task list.

Determine which topics become tasks and where you want them to reside in Cohuman
Within Mindjet Connect, this feature creates hyperlinks in the map that link to specific Cohuman tasks for quick and easy access.
Mindjet Connect automatically creates a link to the Cohuman task for easy access
Cohuman also includes a hyperlink to the map that the task was exported from, so you’ll always have a seamless link between Mindjet Connect maps and their related Cohuman tasks (see below).
Links to the corresponding Mindjet Connect map are also included in the related Cohuman task

Once you complete an export, you can coordinate tasks by assigning them to others, adding followers, assigning target dates, starting discussion threads, and attaching relevant files—everything you need to manage the project.

Cohuman task view, where you manage the details of a task
Mindjet Connect with Cohuman: This is how to go from “get it done” to “nice job getting it done right.”

Ready to get it done right?

Getting started takes just a few minutes. Click here.

For all future Cohuman product updates, please check the Mindjet blog.

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How Do You Use Cohuman?

Cohuman has been hard at work adding incredibly useful features and taking the first steps toward integrating with Mindjet’s powerful visualization software.  A few of the notable things we have been working on that you should check out:

• Percent Complete – Every wonder how far along that task is that you assigned to your coworker? Not anymore. Learn more

• Drag and Drop Tasks – Want to move a task to another project or person? Just grab it and drag it, even onto the left nav! Learn more

• Cohuman is Zippy – Despite our growing user base we have actually sped up the entire site.  Feels good.

Coming later this month:

• More language supported with German and Japanese translations
• Export Topics and Subtopics from Mindjet Connect to Cohuman

We Need Your Help!!! 

As we move forward improving our product we would love to have more input from our users on how we can make your work lives easier.  If you have a moment we would love to get your feedback here:

https://www.surveymonkey.com/s/7RHMFHY

Happy Holidays and thanks for using Cohuman!

-The Cohuman Team

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Mindjet Connect November Release – You Spoke. We Listened.

Today we released the newest update for Mindjet Connect, our online service for collaborative work management.  Thanks to your great feedback, we’ve added several enhancements and features that continue to improve Mindjet Connect.

• Full-screen Mode
• Microsoft Word Import/Export
• Support for Japanses
• Usability improvements

Want more mapping real estate?

By popular demand, Mindjet Connect now offers a full-screen mode within the mapping client.  Previously, you could hide only the top ribbon, with the feature ribbon still visible.  Although this does free up some space, many of you told us that you wanted a still larger canvas to work in.  So we came up with a solution! 

Now Mindjet Connect gives you the ability to switch to full screen mode, which hides the feature ribbon and maximizes the size of your mapping canvas.  Combine this with full window mode and you increase your mapping canvas by roughly 33%!  

 

Import and Export for Microsoft Word

Another great feature we’ve added based on customer feedback is the ability to export your Mindjet files (.mmap) to a Microsoft Word document file (.doc) and vice versa.  Let’s say you’ve created this amazing project plan in Mindjet Connect and you want to share it with your executive team.  However, one of the executives is not a fan of visual mapping and prefers an outline format.  Not a problem. Now you can easily export your map into a Word document and make everyone happy!  Or you can import a Word document that you’ve received from a colleague and import it into Mindjet Connect and work with it in map format.  By the way, we plan to roll out more transformations (import/export) in the near future.  So stay tuned!

 

 

Other enhancements and improvements

• Support for Japanese
• Usability improvements
• Bug fixes
View our release notes  for additional information.

We hear you loud and clear!

Looking for an easy way to provide direct feedback on Mindjet Connect?  Just go to the drop down menu at the top right corner of Mindjet Connect and select “Give Feedback.”  

MindManager 2012 service pack to support Mindjet Connect

In addition to the great November release of Mindjet Connect, we also have a service pack for MindManager 2012 that has a set of fixes to make your MindManager experience much smoother when working with Mindjet Connect.  This 10.0.493 service pack enhances auto-saving a map in Mindjet Connect, improves performance when accessing Mindjet Connect using a low bandwidth network connection, and makes co-editing much smoother.  Download the service pack and release notes here to get the latest updates to MindManager and continue using Mindjet Connect and MindManager together.
 

Thanks again for your great feedback. Please keep sending us your thoughts and ideas so we can continue to make your experience with Mindjet Connect even better!

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What Makes Social Project Management Software?

I wanted to share a recent post that I read over Thanksgiving. In the post from the Project Wall tried to tackle what the key elements that makes up social project management software.

According to the Project Wall for collaboration software to function as social project management software, there are four must-have characteristics:

1. Integration with the Community
Projects cannot be a silo where only a few named users have accounts. The value of any social project management tool comes from the ability contained within the software to coordinate communication from inside and outside the project team. Only when a social project management system is fully integrated with the social network of the organization, can the full value of the software be recognized. 

2. Visibility
Many project management software tools are project specific, creating various platforms being used for different projects within an organization. What is required in a true social project management tool is a unified platform that can handle projects of varying degrees of complexity but more importantly all are integrated into the social fabric of the organization to allow visibility to whomever requires it. 

3. Openness
Social business is all about openness and social project management is no different. This is a lot easier said than done however. All too often people desire opacity in their actions (for example, to hide problems, control information flows, and manage expectations). For a business to really leverage the social power of their organization it’s important for people to know what’s going on (particularly when there is a problem) this is why having a social project management software to broadcast issues as the arise to the team is so critical.

4. Scalability
Social project management is not about only doing small projects; it’s an enterprise concept and as such should be able to accommodate every project manager and every project constituency regardless of the project’s complexity. In fact, the more complex the project the more value social project management software should be able to bring to the table.

The social enterprise is one where the organization as a whole is leveraged as the team and social project management software is an example where leveraging this large body of expertise is made possible.

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Plan your work in Mindjet Connect…Execute in Cohuman!

Many of you may not be familiar with Mindjet and what we do.  We set the standard in mind mapping, and now our focus is to provide collaborative work management solutions that dramatically improve how people can work better together, accomplish goals more successfully, and be more productive. 

That’s why we found Cohuman as such a perfect fit with our overall strategy and a complement to Mindjet Connect – our online service that helps groups visualize their best ideas and plans, securely manage and share files, get teams on the same page and access information anywhere, at any time.

You’re all very familiar with the benefits and value Cohuman provides to individuals and teams looking to coordinate and execute on tasks and projects more effectively.  But what is missing is an effective way to manage the initiation and planning phases of the process – which are critical to the success of a project.  

Did you know that IT projects fail up to an estimated 68% of the time due to “poor requirements analysis”?  This means that plans fail because the goals and priorities of the stakeholders were not accurately represented and they also miss the mark on correctly scoping the necessary resources and time for completion which can really kill a project. 

That’s where Mindjet Connect comes into the picture. Brainstorm ideas, drive requirements gathering sessions, and capture all ideas and information in an intuitive visual format. This is important because you need to build out a project plan and ensure it is aligned with the business goals before you start assigning tasks and executing. The last thing you want is to be half way through a major project and then be told that it is way off base.

Once your plan is finalized and everyone is in alignment, you can then move to Cohuman and start assigning, tracking, and executing on tasks. Together, Mindjet Connect and Cohuman really becomes a true task and project management solution from planning to execution.

And in the next few weeks, we will be introducing our first feature that will begin to bridge that gap between Mindjet Connect and Cohuman. So you’ll be able to create your project plan in Mindjet Connect, gain approvals and stakeholder alignment, and then export that plan into Cohuman (which will automatically create projects and tasks based on the structure of the map) to execute.

Intrigued? The best part of Mindjet Connect is that it’s completely free! Click here to learn more about Mindjet Connect and sign up for your free service.

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Getting the Most out of Social Collaboration

Recently I came across a blog post from the Central Desktop Blog that talked about the state of Social Collaboration and I wanted to share some of their findings with you.

State of Collaboration

Social Collaboration is here to stay. Over the past several years we’ve gone from a feeling of skepticism to an expectation. With companies quickly setting up Facebook pages, implementing collaboration and project management technologies, the following question arises: how do you efficiently harness all this new technology?

Getting the most out of Social Collaboration

According to a post by Charles Seybold of LiquidPlanner.com, for companies to fully reap the benefits of social collaboration, firms must focus on giving individuals autonomy over their tasks.   Seybold highlights that historically problems start to materialize when team members are not given a voice in project planning. For example, he points out the negative implications that occur when employees are subjected to an irrational schedule. We all know that bad schedules seriously cramp productivity and innovation and it’s in no one best interest to continue to work in these old ways.

How Social Collaboration and Task Management Can Help

Social collaboration and task management programs are attempting to fix the problem of ridged schedules by adding a more fluid and flexible structure to the project management process. As this field evolves, I thought it would be nice to share some Seybold’s rules of thumb on the topic:

  1. Every participant must benefit from participating – Project managers create value for managers but not always for team members. “What’s in it for me?” must be answerable for every member of the team for the team to achieve real engagement with the processes and tools
  2. Estimating and scheduling must be realistic
  3. Transparency must be maximized – Transparency will create more motivation, more engagement and more innovation.
  4. Autonomy must be maximized

Social collaboration is here to stay; in fact it’s only going to play a larger role in how companies work. With that in mind, I hope that some of these suggestions will serve as good jumping off points when thinking about how you can get the most out of social collaboration tools.

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How far along are you on that task?!?!

How many of you wish you could have more visibility into the progress your colleagues are making on tasks that you’re following?  We’ve recently implemented a new feature that should meet those needs.  In your task window, you will now notice a new field called ‘Progress’.  This feature gives you or anyone associated with a task the ability to track the level of completion for a particular task.  This is especially valuable for those who have assigned tasks to others or are simply following tasks of interest and want to get a quick update on how things are moving along. 
 
This is yet another way for team members to stay on the same page and ensure tasks and projects are progressing on schedule.  Another interesting point I wanted to make is that this is the first of many enhancements and new features that we’ll be rolling out incrementally over the next few months with the end goal of providing a tight and fluid integration with Mindjet Connect – our online collaborative work management service.
So stay tuned with more updates.  Until then, please continue to provide feedback on your experiences with Cohuman!
- The Cohuman Team

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Distribute Tasks More Quickly!

Last week we removed the “just added” task state and replaced it with the “new” tag just like our iPhone app. Though “just added” was a handy inbox, it created another list of priorities and added hurdles to assigning tasks and getting your project organized quickly. Now when tasks are created they go straight into your list and are displayed with a green “new” tag where the score usually is to help you pick out what has been added recently to your list.

Also, when you assign a task to someone else, you can see exactly where it falls on their list of priorities. If it’s not high enough, drag it up their list. You can also drag tasks from one panel to another to change the owner or the project and drag tasks onto Cohumans and Projects in the left nav!

Try it out for yourself and let us know what you think!

Ben

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Cohuman is now part of the Mindjet family!

We are super excited to announce that we are not only back and running but also have found a great home in an energetic, innovative, and profitable company: Mindjet!  We have migrated our team a mile north from our old San Francisco office and have set up shop in the Mindjet global headquarters.

Mindjet provides an incredible suite of tools for capturing and organizing ideas visually, and as you know Cohuman is all about executing on ideas. Cohuman will continue to be actively developed as the standalone product you know and love, and in the next few months we’ll be coming up with innovative ways to connect the power of Mindjet with Cohuman.

When changes do come you will be the first to know, and we think you will be pretty excited to see all of the amazing things you will be able to do when Mindjet’s products are integrated with Cohuman and vice versa.

We are profoundly grateful to have you all as customers and sincerely appreciate you standing by us. We are pleased to announce that the best is yet to come!

For more information please see the press release.

-The Cohuman Team

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Cohuman is back!

Fellow Cohumans,

We are excited to tell you that Cohuman is back, the service marches on and we will be bigger and better than ever!
 

The news is Cohuman has been acquired and the new owners are a rock solid, extremely innovative company that will be investing the resources we need to continue to build and deliver the greatest social task and work management apps for you and your teams. While we can’t say more now we can say that the news is good for you, for Cohuman and for the new company as well.
 
We’re getting ready to make our next round of improvements to the service, so stay tuned to our blog for more news and updates on both our service and our new home. 
 
We appreciate you continuing to use Cohuman and please pass the good news along!

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